Limitation & Document Access Policy

Limitation & Document Access Policy | v1.0 | Effective July 15, 2026

Last updated: June 1, 2025 | Version 1.0

1. Purpose

This Limitation & Document Access Policy explains the periods during which Codingfigs retains platform-generated documents, the limitations on claims, and the obligations of users to preserve their own copies of documents issued to them. This policy is governed by the Limitation Act, 1963 (India) and applicable data retention principles under the Information Technology Act, 2000.

2. Document Retention by Codingfigs

Codingfigs retains the following documents for the periods specified:

Document Type	Retention Period	Notes
Academy Certificates	Indefinite (while platform operates)	Verifiable via unique UUID at all times
Payment Receipts & GST Invoices	8 years from date of issue	As required by GST law and Income Tax Act
Enrollment Records	5 years from enrollment date	After expiry / withdrawal
Answer Sheet & Project Submissions	3 years from submission date	Associated with the relevant enrollment
Service Enquiry Records	3 years from submission date	Accessible to relevant staff and professionals
Legal Document Acceptance Records	Lifetime of account + 3 years	Audit trail for compliance
User Account Data	30 days after account deletion	Then permanently purged
Professional Verification Documents	Duration of active profile + 3 years	Required for verification audit
Communication Logs (emails)	2 years from date of communication	Transactional emails

3. User's Obligation to Preserve Documents

Users are strongly advised and bear sole responsibility to:

Download and maintain personal copies of all certificates immediately upon issuance.
Save payment receipts and GST invoices at the time of each transaction.
Export or retain copies of any submissions or evaluations they wish to keep.
Preserve copies of all legal document acceptances and confirmations for their own records.

Codingfigs makes reasonable efforts to maintain document availability during the retention periods above, but indefinite access is not guaranteed. Platform decommissioning, technical failures, or force majeure events may affect availability.

4. Limitation of Claims — Limitation Act, 1963

The following limitation periods under the Limitation Act, 1963 apply to claims relating to Codingfigs's services:

Nature of Claim	Limitation Period	Starts From
Breach of contract (platform terms, subscription, enrollment)	3 years	Date of breach
Recovery of fees or refund claims	3 years	Date when right to refund arose
Dispute over certificate issuance or denial	3 years	Date of decision or non-issuance
Data privacy or data processing complaints	As per DPDP Act 2023 / IT Act 2000	Date of knowledge of breach
Claims relating to professional verification decisions	3 years	Date of verification decision
Any other civil claim	3 years (general)	Date right to sue accrues

Claims filed after the applicable limitation period has expired may not be entertained and may be time-barred.

5. Re-issuance of Documents

Re-issuance of academy certificates is available free of charge during the retention period, provided the certificate was validly issued.
Re-issuance requests after the retention period may be declined or may attract an administrative fee at Codingfigs's discretion.
Duplicate payment receipts are available within the account dashboard for the retention period specified above.
Re-issuance of any document after account deletion is not possible.

6. Requests for Document Access

To request access to retained documents or records:

Academy certificates & enrollments: Access via your account dashboard or certificate verification page.
Payment receipts: Available in your account's payment history.
Legal document acceptance records: Contact legal@codingfigs.com.
All other records: Submit a written request to privacy@codingfigs.com with your registered email, nature of request, and document details.

Document access requests are processed within 14 business days.

7. Post-Limitation Period

After the applicable retention or limitation period:

Codingfigs may purge stored data without further notice.
No obligation exists to provide access to, re-issue, or certify documents that are no longer retained.
Any claim relating to a purged document will not be actionable against Codingfigs unless the purging itself was in violation of a specific legal obligation.

8. Force Majeure

Codingfigs shall not be liable for the loss of any document or data resulting from events beyond its reasonable control, including but not limited to natural disasters, cyberattacks, third-party infrastructure failures, government orders, or acts of war.

9. Contact

For any queries regarding document retention or limitation periods:
Email: legal@codingfigs.com

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